Staff Associate-Part time / 24 Hours per week
Institution: Roxbury Community College
Location: Roxbury Crossing, MA
Category:
Admin – Athletics and Coaching
Posted: 12/19/2012
Application Due: 01/11/2013
Type: Part-Time/Adjunct
Salary: 23,000 to 25,625.20 USD Per Year
GENERAL STATEMENT OF DUTIES: The Staff Associate is responsible for assisting with the scheduling of all external and internal requests for space usage at the Reggie Lewis Track and Athletic Center (RLTAC) and Roxbury Community College. The Staff Associate serves as a direct liaison between the Center, the College, and all prospective renters of policy, rules, regulations and rental rates, etc. Also, responsible for assisting with the coordinating of special projects and events such as the annual golf outing and other sponsorship and marketing initiatives of the RLTAC.
SUPERVISION RECEIVED: Reports to the Director of RLTAC & Intercollegiate Athletics
Essential Functions:
· Develops and maintains master schedule of all room usage and availability: Maintains up-to-date list of available spaces and room usage for all campus facilities. Generates weekly calendar of booked space to be distributed to all applicable departments.
· Assists with the drafting of press releases, promotion & operation of events at the Reggie Lewis Center
· Initiates and maintains documentation for weekly Scheduling Committee meetings.
· Prepares calendar of confirmed events for posting on website and maintain any other RLTAC related updates.
· Assists with the marketing, promotion coordination and organization of events such as the golf outing and other special fundraising as directed.
· Coordinates all sponsorship and marketing initiatives for the RLTAC programs and upgrades.
· Responds to all inquiries regarding the rental on use of the RLTAC/RCC facilities. Arrange tours of facilities as needed.
· Coordinates set-ups with appropriate personnel, including ancillary equipment as needed, prepare electronic set-up and distribute to operational staff as required
· Composes correspondences such as requests for information, confirmation of meeting, press releases, etc.
· Processes invoices, post payments in a timely manner and as instructed.
· Operates standard office equipment. Works on various computer systems including IBM compatibles. Must be familiar with specialized scheduling software, including Event Software.
· Generates, maintains and records all necessary invoicing and revenue projections for facility use.
· Attends and monitors selected events to ensure quality control and custom satisfaction.
· Explains provisions of rental policy including rates, options, etc., to renters; sends out request for space rental package to requestors and ensure proper documentation and payments. Confirms all bookings at least two weeks prior to schedule date.
· Other related duties as assigned by director or designee
QUALIFICATIONS:
All candidates must have legal authorization to work in the United States.
1. Bachelor’s degree with a concentration in Communications or related experience in events management.
2. Experience of working with diversified constituents.
3. Experience of working in an athletic facility
4. Knowledge of working with Microsoft Office, WORD, Excel, Access, Power Point, Internet research, and e-mail communication.
5. Excellent communication skills both oral and written.
6. Ability to clearly articulate all rules, policies, and governing procedures concerning use of RLTAC/RCC facilities.
7. Ability to establish and maintain harmonious working relationships with others and to deal tactfully with constituencies.
8. Knowledge of standard office practices and procedures including record keeping, invoicing, correspondence control and business letter preparation, etc.
9. Ability to exercise sound judgment; ability to represent the College to the public in a professional manner at all times; ability to exercise discretion in handling confidential information.
10. Ability to work flexible hours, including evenings and weekends as needed
Annualized Salary Range: $23,000 to $25,625.20, based on experience.
START DATE: ASAP/ this is an immediate vacancy.
APPLICATION DEADLINE: January 11, 2013
TO APPLY: Please send letter of application, resume and three contact information for three references or letters of reference to:
[email protected] or send it by mail to:
Faye Naderi-Assistant Director of Human Resources
Roxbury Community College
Human Resources Office
1234 Columbus Avenue
Roxbury Crossing, MA 02120-3400
Office: 617-541-5378
Fax: 617-541-5365 / For further information about Roxbury Community College visit us on www.rcc.mass.edu and for further information about RCC employment and other benefits go to www.rcc.mass.edu/hr
Roxbury Community College is an affirmative action/equal opportunity employer and does not discriminate on basis of race, creed, religion, color, gender, sexual orientation, age, disability, genetic information, maternity leave, and national origin in its education programs or employment pursuant to Massachusetts General Laws, Chapter 151B and 151C, Title VI, Civil Rights Act of 1964; Title IX, Education Amendments of 1972; Section 504, Rehabilitation Act of 1973; Americans with Disabilities Act, and regulations promulgated there under, 34 C.F.R. Part 100 (Title VI), Part 106 (Title IX) and Part 104 (Section 504). All inquiries concerning application of the above should be directed to the College’s Affirmative Action Officer and/or the College’s Coordinator of Title IX and Section 504.”
Application Information
Postal Address: Faye Naderi-Assistant Director
Human Resources Department
Roxbury Community College
1234 Columbus Ave.
Roxbury Crossing, MA 02120
Phone: 617-541-5378
Fax: 617-541-5365
Email Address: [email protected]
