UG Admission Systems Administrator
Institution: Regis College
Location: Weston, MA
Category:
Admin – Other Administrative Positions
Admin – Admissions and Enrollment
Posted: 10/12/2012
Application Due: Open Until Filled
Type: Full Time
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UG Admission Systems Administrator
Admission
GENERAL SUMMARY:
Under general supervision Director of Admission, Manage the processing of all incoming student applications and credentials, statistical report creating, generating and maintaining. Oversee Admission Office daily operations.
ESSENTIAL JOB FUNCTIONS:
· Creates, maintains, and updates student and institution records in Datatel (Colleague) including, but not limited to: inquiries, applications, credentials, Communication and Document codes, duplicates; maintains admission filing system and applicant file folders.
· Generates regular UG admission statistics and student status reports as needed.
· Makes regular recommendations on improving and implementing innovative technological methods to process database management.
· Creates and establish reports, communication codes, and document codes to assist communication manager in executing mail sequence and communication plan, including mail-house or in-house mailings, and e-mail blasts to various audiences.
· Serves as liaison for Common Application & Fire Engine Red online, including printing and exporting of student applications, supplements, school forms; deposit forms, coordinates with ITS Dept. on technology issues concerning Common Application & Fire Engine Red.
· Coordinates ITS services for UG Office of Admission and serves as liaison to the ITS department for database maintenance and report generation.
· Train Admission Staff on the use of Datatel/Colleague and assist with the development of Informer reports.
· Create reports for analysis of data utilizing Datatel Colleague and/or software programs such as Informer and Microsoft Excel.
· Supervise work-study students with training of data entry to ensure accuracy of their data entry and filing. Coordinating projects and delegating appropriately.
· Manages and maintains the return mail process.
· Create, manage and run reports using Informer for the Director of UG Office of Admission and the Vice President of Enrollment Management and Marketing and assist with data analysis/interpretation, and special projects as needed
· Develop and maintain admission system training documentation and manual. Collaborate with communication manager in developing and maintaining communication plan and manual as well support staff manual.
· Implemented and carries out all undergraduate generic imports such as but not limited to all generic imports from SAT/ACT/TOEFL, UG inquiry form, search, athletics, Cappex, College Week Live, Princeton Review, etc.).
· Oversee and manage the Export/Import of applications, credentials, inquiries
· Manage cross-functional workflow with support staff and cross training of other support staff functions.
OTHER DUTIES AND RESPONSIBILITIES:
· Assists the Director of Admission with daily long-term projects, as requested.
· Manages data entry working closely with all members of the Undergraduate Admission Office.
· Attends Admission Events, creates, manages, and update outcomes of events.
· Performs other related duties as required.
SKILLS/EXPERIENCE/TRAINING REQUIRED:
· Duties require knowledge of administrative skills equivalent to completion of a Bachelor’s degree and one to three years of related experience, or equivalent combination of education and experience.
· Managerial skills, oversee daily operations of the Admission Office.
· Working knowledge of current office procedures, practices, and equipment including the use of computers and the ability to keep up-to-date with technology.
· Knowledge of computer software programs and applications for word processing and database management, including Datatel (Colleague) and Microsoft Office.
· Skilled in record-keeping, accounting, bookkeeping, statistics, and filing.
· Ability to communicate effectively both verbally and in writing; to establish positive public relations for the department; and to interact with a wide variety of people.
· Excellent organizational and time management skills and the ability to work with minimum supervision.
· Possess diplomacy, tact, and knowledge of College-wide operations.
· Ability to prioritize and meet deadlines.
· Ability to work independently while collaborating in a team environment.
· Ability to maintain confidentiality of sensitive information.
SUPERVISORY RESPONSIBILITY:
· Supervise work-study students and Support Staff
WORKING CONDITIONS/PHYSICAL DEMANDS:
· Normal office environment, not subject to extremes in temperature, noise, odors, etc
· May spend extended periods at terminal, on telephone, or operating other office machines, requiring eye-hand coordination and finger dexterity
· Regular interruptions to assist staff, faculty, and students
· May require bending, lifting and carrying of mailing materials and office supplies
To apply please forward a resume and a letter of interest listing three reference contacts to: Admission Office, Box 27, Regis College, 235 Wellesley Street, Weston, MA 02493-1571; or E-mail: admission@regiscollege.edu
An equal opportunity employer, Regis College is committed to increasing the diversity of its faculty and staff.
Application Information
Postal Address: Admissions Office
Regis College
Box 27
235 Wellesley Street
Weston, MA 02493-1571
Email Address: admission@regiscollege.edu
